How can an artisanal furniture business manage custom epoxy-wood orders from drawing designs to shipment without relying on manual paperwork? The custom Lark digital transformation solution designed by HILAB has resolved TV Wood Resin's management challenges. The system successfully automates attendance and payroll tracking at the crafting workshop.
TV Wood Resin is a famous handicraft brand in Central Vietnam specializing in artistic tables and epoxy resin decor. Because custom woodwork demands complex steps, their old paper logs often caused tracking delays. Therefore, the executive board selected HILAB to digitalize their workshop workflows.
1. Project Overview (Project Overview)
TV Wood Resin operates a dedicated wood crafting facility in Da Nang. The production team consists of 15 to 30 skilled artisans and carpenters, scaling up based on campaign orders.
HILAB deployed this digital transformation project as a fixed-cost package within 2 months. Specifically, we redesigned their production logging systems and configured cloud collaboration spaces on Lark Suite. As a result, managers track progress on custom pieces and monitor craftsman performance in real time.
2. Operational Challenges & Pain Points at TV Wood Resin
Before implementing Lark, managing the TV Wood Resin workshop was difficult due to traditional manual methods. Shop floor managers wrote production logs and worker timesheets by hand.
Specifically, the business faced several major bottlenecks:
- Difficult progress monitoring: Crafting wood-epoxy products involves many stages, such as wood prep, casting, and sanding. The absence of a visual pipeline caused frequent order delays.
- Scattered worker evaluations: The company lacked a tool to record individual artisan contributions. This made it difficult to reward skilled craftsmen fairly.
- Time-consuming payroll processing: The salary structure of carpenters was complex, involving base daily wages, piece-rate bonuses, and allowances. Consequently, accountants spent days calculating payroll.
In conclusion, the root cause was the lack of linked databases between the main office and the workshop. Fragmented data created information silos, which slowed down order completions.
3. HILAB's Solution: Tailored Lark Digital Transformation
HILAB proposed a centralized Lark digital transformation to establish unified progress and staff management. We migrated all manual timesheets and paper files to Lark's cloud workspace.
The new system integrates 3 key modules: order tracking on Lark Base, craftsman performance evaluations, and automated payroll calculations. Therefore, the management team monitors all workshop operations from a unified digital panel.
4. Execution & Key Features
We configured and optimized Lark Suite features to resolve TV Wood Resin's specific operational bottlenecks:
- Digitalized fabrication tracking: We set up progress tracking pipelines on Lark Base. Consequently, managers check order statuses—from drawings and epoxy pouring to final polish.
- Artisan performance evaluations: We integrated production logs into Lark Base CRM. As a result, managers evaluate artisan output and quality ratios in real time, ensuring fair compensation.
- Automated payroll calculations: Craftsmen log attendance using GPS check-ins on the Lark app. Lark Flow automatically calculates wages and bonuses, exporting payroll sheets in just 5 minutes.
The new digital environment connects office coordinators and workshop craftsmen smoothly. Workers check their schedules and pay stubs directly on the Lark mobile app.
5. Technology Stack & Delivery Team
The management and operational system for TV Wood Resin is built on a modern suite:
| Layer | Applied Technologies |
|---|---|
| Platform | Lark Suite |
| Database & Sheets | Lark Base |
| Workflow & Automation | Lark Flow, Lark Approval |
| Visualization | Lark Dashboard |
| App type | Responsive Mobile & Desktop App |
- HILAB Delivery Team: 1 PM · 1 BA · 1 Lark Solutions Architect · 1 QA Engineer.
6. Results & Call to Action (CTA)
The collaboration between HILAB and TV Wood Resin significantly improved operational efficiency:
| Metric | Before Digitalization | After Lark Digital Transformation |
|---|---|---|
| Progress tracking | Logged in notebooks; hard to check status or control quality. | 100% digitalized on Lark Base; real-time crafting status updates. |
| Payroll processing | HR team spent 3 days monthly calculating payroll manually. | Payroll exported automatically in 10 minutes with 100% accuracy. |
| Performance transparency | No data collected; difficult to measure artisan output. | Dashboard displays real-time artisan KPI and productivity data. |
Blending traditional craftsmanship with modern project tracking has elevated TV Wood Resin's operational efficiency. Every crafting stage of custom epoxy-wood furniture is now strictly monitored to ensure flawless quality and timely delivery.
Is your handicraft business struggling with progress tracking or payroll calculations? Discover HILAB's Software Development Services and our specialized Lark digital transformation services. Contact HILAB today to start your customized digitalization journey.
Learn more about HILAB services: Artificial Intelligence Services (AI Services) | View all Case Studies | Facebook page HILAB