How can a manufacturer bridge the communication gap between office executives and a large-scale machinery workshop? The custom Lark digital transformation designed by HILAB has optimized Asia Green's production workflows. Furthermore, it successfully automated their material purchasing approvals.
Asia Green is a prominent manufacturer of ventilation ducts and fire prevention systems in Central Vietnam. As their manufacturing scale expanded, the executive team recognized the limits of manual coordination. Therefore, they decided to collaborate with HILAB to digitalize their factory management.
1. Project Overview
Asia Green operates a modern 4,500 m² steel fabrication plant in Da Nang. The factory is a pioneer in producing certified fire-rated materials that meet strict safety standards.
HILAB deployed this digital transformation project as a fixed-cost package within 2 months. Specifically, we analyzed their shop floor logistics and built a customized digital workspace on Lark Suite. As a result, production data is updated in real time, connecting the warehouse with the head office.
2. Operational Challenges & Pain Points at Asia Green Factory
Before implementing Lark, Asia Green struggled with operational inefficiency due to manual data logging. Information transfer between departments occurred through fragmented communication channels.
Specifically, the factory faced several major bottlenecks:
- Inefficient production tracking: Assigning metalwork tasks and tracking fabrication stages took place via chat groups. Consequently, managers frequently missed milestones, leading to delayed deliveries.
- Scattered product specifications: The sales team managed thousands of technical dimensions manually on Excel sheets. As a result, reps occasionally shared incorrect product details with clients.
- Delayed material approvals: Proposals for purchasing sheet metal and fabrication tools required paper approvals. Therefore, the preparation of raw materials was often delayed.
In conclusion, the root cause was the absence of a unified database. These isolated information silos between the workshop and the office reduced overall factory productivity.
3. HILAB's Solution: Centralized Lark Digital Transformation
HILAB proposed a centralized Lark digital transformation solution to streamline data sharing across the enterprise. We replaced disconnected files and paper logs with an integrated database system.
The new system consists of 3 key operational pillars: fabrication progress management, digitalized product libraries on Lark Base, and automated financial approvals on Lark Approval. Therefore, management can monitor shop floor output from anywhere.
4. Execution & Key Features
We configured and optimized Lark Suite features to resolve Asia Green's specific operational bottlenecks:
- Production order management: We digitalized task assignments from plant supervisors to machinery operators on Lark Base. Consequently, assembly line progress is visible in real time.
- Centralized technical database: We built a product spec library on Lark Base. As a result, sales reps instantly retrieve accurate dimensions and certificates for clients.
- Automated purchasing approvals: Material requisition workflows are handled via Lark Approval on mobile devices. Therefore, managers approve expenses instantly, avoiding production downtime.
The new digital workspace connects office staff and factory workers smoothly. Team members manage their daily schedules easily using the Lark mobile application.
5. Technology Stack & Delivery Team
The management and operational system for Asia Green Factory is built on a modern suite:
| Layer | Applied Technologies |
|---|---|
| Platform | Lark Suite |
| Database & Sheets | Lark Base |
| Workflow & Automation | Lark Flow, Lark Approval |
| Visualization | Lark Dashboard |
| App type | Responsive Mobile & Desktop App |
- HILAB Delivery Team: 1 PM · 1 BA · 1 Lark Solutions Architect · 1 QA Engineer.
6. Results & Call to Action (CTA)
The collaboration between HILAB and Asia Green significantly improved operational efficiency:
| Metric | Before Digitalization | After Lark Digital Transformation |
|---|---|---|
| Order tracking | Managed via Google Sheets and Zalo; lead delay rate was 10%. | Tracked on Lark Base; order delay rate dropped below 1%. |
| Expense approvals | Document checks and approvals took 1-2 days. | Approved via mobile app in under 15 minutes. |
| Technical data control | Scattered across personal files; hard to find standard specs. | 100% centralized on Lark Base; sales reps retrieve data in 5 seconds. |
Connecting office management directly to the factory floor has optimized Asia Green's production value chain. This digital control is critical for maintaining strict quality standards and fulfilling high-volume global exports.
Is your manufacturing business struggling with order tracking or cost control? Discover HILAB's Software Development Services and our specialized Lark digital transformation services. Contact HILAB today to start your customized digitalization journey.
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